2201. IRP5 codes

MAY 2013 – ISSUE 164


Executive summary
Based on recent discussions with officials from the South African Revenue Service (SARS), it would appear that SARS will no longer allow the exemption or non-inclusion of foreign employment income and foreign tax credits in cases where such amounts are reflected under the incorrect codes on the IRP5 tax certificates.

In order to save on time and costs employers should ensure that they treat the amounts correctly for employees’ tax purposes and apply the correct codes on the IRP5 tax certificates.  This will avoid any future disputes, additional taxes and penalties as a result of the incorrect assessment of these employees.

South African residents working outside of South Africa may qualify for an exemption from tax in South Africa on their foreign sourced income, if they are outside of South Africa for more than 183 full days in aggregate during any period of twelve months, of which at least 60 full days should be continuous.

Employers are required to withhold employees’ tax from the employees’ remuneration, until such time as the employees meet both requirements in order to qualify for the exemption.

When an employee qualifies for the exemption on the foreign sourced income, SARS requires that the income received during the period while services were rendered outside of South Africa be reflected on the IRP5 tax certificate under code 3652 (non-taxable income for foreign services rendered).

If an employee does not meet the exemption requirements and is subject to tax in South Africa on the foreign sourced income, the income must be reflected on the IRP5 tax certificate under code 3651 (taxable income for foreign services). Under these circumstances the employee may claim a foreign tax credit in respect of any foreign taxes paid on the same income.

Currently many employers use the normal income code (3601) to report foreign employment income.

Non-resident employees assigned to South Africa often have dual roles which require them to render services inside and outside of South Africa.  In terms of domestic law, remuneration received by a non-resident will only be taxed in South Africa to the extent that it is received from a source within South Africa.  It is an established principle that the source of income in respect of services rendered is the place where the services are rendered.  This view is also supported in the tax treaties South Africa has entered into with various countries.

Non-residents should therefore not be taxed on services rendered outside of South Africa. However, it often happens that the remuneration is processed through the South African payroll and reported on the employee’s IRP5 tax certificate under the local tax codes.  The amount that should not have been included in the income of the employee is then excluded from the taxable income after the submission of a notice of objection to the employee’s tax assessment, in which an explanation of the situation is provided to SARS and it is requested that the amount be excluded. This is a cumbersome process to follow.

The issue
Based on recent discussions with SARS officials, it would appear that the following practice will be followed by SARS:

The result of the above is that where domestic codes are used (i.e. not “foreign service” codes) or the un-apportioned amounts are reflected on the IRP 5 tax certificates, it is unlikely that the assessment will be correct and this will in turn, result in time consuming disputes.

Employers should ensure that the correct coding and apportionment is applied, in order to save time and effort in resolving tax disputes.

Employers should review their employees’ tax disclosure codes prior to finalisation of the current year’s reconciliation process, to ensure that the IRP5 tax certificates meet the requirements of SARS and to implement corrective measures if it is not the case.

Ernst & Young